Why your plans are failing and methods to schedule your day/week/month✏️🗓

If your plans are failing and if you're always feeling like you're behind of your schedule, your plans, whatever, and if you're feeling like you don't have enough time in a day, then this video might be for you.

Hi guys, it's me, Judy, your favorite, your ultimate favorite girl! I'm back with another video. Today we're gonna be talking about how I plan my day, how I schedule my day without getting overwhelmed. I get a lot of comments and DMs saying that you guys have a problem with scheduling and planning and generally finding out what to do, what not to do. So today, we're gonna be fixing those problems hopefully and helping you out. Why? Because I'm a good girl!

So let's get started! As always, I'm gonna be putting some timestamps down in the description below so you can skip to the part that you're interested in and not lose time. Good girl vibes, right?

So let's get started. We have five main steps for scheduling our day, week, month, whatever, and the first one is mindset. I think whatever you do, mindset is very important, and not a lot of people focus on the mindset. But since we are good girls, boys, or whatever pronouns you use, we're gonna be focusing on our mindset first.

The thing is, not everybody has to have the same mindset. A mindset that works for me might not work for you. Finding out the best mindset for you is the important thing, but today I'm going to be sharing what I personally recommend. So, the mindset that I have is that I always try to accomplish 80% of my plans. I don't realize that I'm stressed until I hit some sort of a point, which is called burnout.

So, in order to prevent my burnout, I always plan to accomplish 80% of it. If I can accomplish 80% of it, that's a good day. Some days I can only accomplish maybe 50% of it, maybe 30%, but some days I can accomplish 100% of it! Not every day is the same, and this is the mindset that I always remind myself to have.

When I realize I just push myself to the limits, I like to push myself to the limit; it's generally a good thing, but not always. So I always try to remind myself to not push myself that much. Really, calm down! Eighty percent is good; eighty percent is enough! I always remind myself of that.

Ask this question to yourself: Are you trying to accomplish every single thing that you plan, or are you reminding yourself that eighty percent is pretty reasonable and pretty good? Firstly, let's fix that.

Okay, so the step two is finding out what actually matters to you. I think this is a huge problem a lot of people struggle with. They don't know what is important, and they don't know what to do. They don't know when to do it, and they don't know how to do it. I think that's the thing that we really struggle with.

In order to eliminate this decision fatigue, which is like trying to figure out what to do, I would recommend Eisenhower's decision matrix. And that is here. Our boy Eisenhower says most things which are urgent are not important, and most things which are important are not urgent.

For example, exercising, filming a video, or starting a YouTube channel that you always wanted to, those things are important when you think in the long run. But you wouldn't have that much of a big problem when you procrastinate them today and do them tomorrow, right? So that's why we would like to put things off, even though they're pretty important for us in the long run.

Because of this, we're going to be using this Eisenhower matrix when we are planning and when we are figuring out what actually matters to us. When the things are urgent and important at the same time, do it now! Do it now!

All right, when the things are urgent and important, for example, if you have a deadline for a project or for, I don't know, an assignment, do them right now! Don't delay them; do them right now! If things are important but not urgent, for example, studying for med school or getting healthy, eating more healthy, exercising regularly, schedule a time for them to do them.

When things are urgent but not important, delegate them! Who can do it for you? Find a person that can do it for you! If things are not urgent and not important, for example, watching a random video on YouTube at 2 AM is not important nor urgent, don't do it! Eliminate it, delete it, don't do it! Don't lose your time; use your time wisely! Your time is important!

All right, honey, now we have a healthy mindset and also we know how to figure out if things actually matter to you or not. All right, now we're moving to our step three.

The first thing that I like to do is to fill out my monthly calendar. What do I mean by that? Firstly, I plan out the things that have deadlines or other people involved, so that basically means the plans that I cannot really change the time of. Those plans are not really flexible, so I write those into my calendar first.

So that I know approximately what I'm going to be doing throughout the month. After writing those, I take a blank page, and I write whatever I want to accomplish that month or that week. That can be, for example, maybe reading like four books this month, eating a little bit healthier, getting eight hours of sleep every day, or, you know, various plans or goals that I want to accomplish that month.

I write those down, and then I break down these goals into smaller chunks, so that I can know what I actually have to do in order to accomplish that goal. For example, let's say I want to study 40 hours this week, and I'm not going to be studying on Sundays because Sundays is a day that I give myself to relax, to chill. That means I have six days to accomplish my 40-hour study week goal.

That basically means I have to study around six to seven hours every single day. So I write that down, and then I place these small chunks into my weekly planner without writing the exact time that I'm gonna be doing, like reading for 30 minutes, or researching for this video, studying for biology, studying for chemistry, whatever.

By doing this, you know roughly what you're going to be doing. You can figure out if you put too much on one day and not at all on another day. Now, it's time to write exact times for them. I'm the type of person who can concentrate for a long period of time, but when I stand up from my desk, I easily lose that concentration, and I have a very hard time getting back to my desk, actually.

So a method that I use for that is called time blocking. What is time blocking? Time blocking is a productivity technique for personal time management where a period of time, typically a day or week, is divided into smaller segments or blocks for specific tasks or to-dos. One of the early adopters of this time blocking method was Benjamin Franklin, which you can see in his schedule right here.

For example, from 6 AM to 10 AM, I'm gonna be time blocking my study session, and in that time block, I'm only going to be concentrating on that studying task, which allows me to get into the mood and fully concentrate on the studying task. After blocking our time, now it's time for step five, which is what to actually do when something pops up.

When something urgent happens, you always should know that your plans will never go 100% the same as you planned. I use this little paper, which you can simply put here, close the notebook, and now you have a little paper here. I write the task down here when something pops out, and after accomplishing that task, I can simply remove it from my calendar and throw it away.

By doing that, I don't necessarily rewrite every single plan that I have. I can just simply do this and throw it away, and after that, I can adjust my calendar accordingly. When you're completely new to getting into the scheduling, planning, productivity thing, you might forget that you actually have a calendar, and you might forget looking into those.

What I would recommend to prevent this is to use an app called Photo Link. Put your calendar like a widget. Whenever you open your phone, you can see your calendar right here. I actually learned this trick from a Japanese YouTuber called Kiraoka. Here is his channel, and he uses a random scanner to scan his plans. After taking a photo, he opens the app called Photo Link, and then he adds the photo to here.

After adding that photo into your Photo Link, you can add your calendar into your home screen. I hope you enjoyed this video. Let me see you in my next video! Love you, bye-bye!

Three! I can't do normal three! I just can't do this! All right, step three. Step three! What the hell? I look fine as hell today! But let me show you something. I actually wear PJs under these clothes. A truth of a YouTuber!